JB388: Project Support Coordinator
Salary: £26,000 - £30,000 per annum
Location: East Kilbride
Overview:
First Military Recruitment are currently seeking a Project Support Coordinator on behalf of one of our clients.
Our client encourages applications from ex-military personnel however all candidates will be given due consideration.
Duties and Responsibilities for the Project Support Coordinator:
- Answering contract related phone calls and connecting calls to the appropriate person within the contracts department.
- Taking phone messages and passing them on.
- Assist the site management teams as and when required.
- Preparing new site box with site folders, site set up items / equipment (and ordering new items / equipment where necessary); check availability of equipment at Dixon Place.
- Check PPE supplies for upcoming projects and place in new start box (procurement and management of PPE by others).
- Print HS&E documentation for display on site accommodation walls.
- Prepare neighbour notification letters and arrange for distribution.
- Compiling / populating new site digital folders on Procore; obtaining required information as necessary by contacting relevant providers.
- Drawing management on Procore and distribution as directed by management.
- Procore administration across multiple projects.
- Print / distribute paper copies (to scale) to site management of updated / revised contract drawings.
- In conjunction with contract teams, update / maintain Project Directory on Procore; issue notifications of updates to contract team.
- Considerate Constructors Scheme applications and communications.
- Collation / filing of CCS inspections.
- Uploading information to client portals.
- Email communications with clients, contracts team, professional services, local authorities and supply chain as directed by CM’s.
- Assist the CM to obtain quotations, ie, skips, materials, plant etc.
- Monitor, update and take actions when necessary for project trackers.
- Complete check on weekly site returns from site management; distribute tracker to CM’s.
- Prepare letters and other documents as directed by CM.
- Manage the O&M process in accordance with client requirements; chasing, follow ups, collation of required information and compiling of digital H&S file / O&M manuals; obtaining approvals from client / PD and producing paper copy for distribution to client.
- On D&M housing projects, prepare and issue plot handover / O&M files.
- Assist the CM in collating PC documents / building control completion documents using the Project Handover Checklist.
- Ensure meter readings / meter photographs are recorded at project completion.
- Produce training schedule at project completion.
- Produce key schedule at project completion in conjunction with site management.
- Produce H&S / O&M file sign off sheet at project completion.
- Assist CM with snagging close out at project completion.
- Complete post project return form, assisted by CM.
- Update sub contractor KPI spreadsheet at project completion and arrange meeting with project team to carry out post project review / supply chain appraisal.
- Issue client feedback document to client PM and follow up for response.
- Update client feedback tracker when feedback is provided; circulate.
- Collating returned site files and preparing for archiving.
- Organising archive folder collection.
- Attend weekly contract meeting.
- Producing new control documents to assist with the project management process.
- Assist the project CM / QS as and when required.
- Provide support to the SHEQ Manager.
- Provide support to Office Manager.
- Provide support to Homes Sales Manager.
Skills and Qualifications for the Project Support Coordinator:
- Keyboard skills
- Microsoft office skills
- Minute taking
- Written and verbal communication
- Professionalism
- Highly organized
- Positive can-do attitude
Salary: £26,000 - £30,000 per annum
Location: East Kilbride
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