MB944: Document Controller
Location: Inverness
Salary: £35,000 - £38,000
Working Hours: Monday to Friday, 37.5 hours per week
Additional Company Benefits: Exceptional Career Development Opportunities, Company Car/Car Allowance (Depending on job grade), Pension matched up to 8%, 25 days annual leave – plus holiday (opportunity to buy/sell leave will be implemented from January 2026), Private medical insurance, Free 24/7 EAP
Overview:
First Military Recruitment is proudly working in partnership with a fantastic national construction business who are looking to recruit a Document Controller on a permanent basis due to growth based at either their Inverness depot.
Duties and Responsibilities:
- Manage and be responsible for the project document control system including maintenance of the project Electronic Data Management System (EDMS) and/or Common Data Environment (CDE).
- Manage documentation to be submitted to the Client’s EDMS / CDE.
- Upload documentation to Themis EDMS.
- Issue documentation to clients / subcontractors as required.
- Maintain accurate distribution lists and have a clear understanding of the personnel involved with the project and the documents they need access
- Carry out regular reviews / audits of the EDMS to ensure that documentation is being correctly handled
- Control the document management system including issuing document numbers in accordance with the document numbering system.
- Carry out Basic Quality Checks on Documents.
- Maintain document logs and prepare reports on document control matters as required.
- Hardcopy & Security
- Manage incoming and outgoing post, ensuring its correct distribution, filing and entry into the project EDMS / CDE.
- Manage hard copy when required.
- Assist other project members in correctly managing and filing hardcopy documents
- Review / Audit Hardcopy to ensure that they are properly maintained by their owners and report discrepancies to the Project Quality Lead
- Manage Information Transmittals to external parties and ensure that records of the transmittals are suitably logged and filed.
- Act as the guardian of all records and maintain security of sensitive documents.
- Track Key Project deliverables (including dates of issue / return) and notify project team members if responses are due / overdue.
- Track Timebound documents (TQs / PMIs etc.) and notify the relevant process owners of due and overdue documents
- Assist process owners in chasing up relevant documents.
- Manage document storage process and ensure that the documents are correctly stored and transported to head office for long time storage.
- Assist the project in preparing documentation for archive as needed.
- Ensure all relevant project documentation is captured
Skills and Experience:
- Comprehensive understanding of project administration procedures, particularly document control
- Comprehensive understanding of document control processes and procedures including knowledge of ISO 19650 (National Annex A) – document numbering
- Computer literate (Particularly Excel and Word)
- Familiarity with using EDMS systems (Themis/Interaxo/Teams/Projectwise/4Projects/A-Site e.t.c)
- Basic understanding of a CDE (BIM) Environment and its implications
- Basic understanding of Integrated Management System (IMS)
- Basic understanding of the project delivery objectives
- Understanding of the purpose and importance of accurate document control in a commercial and assurance context
MB944: Document Controller
Location: Inverness
Salary: £35,000 - £38,000
Working Hours: Monday to Friday, 37.5 hours per week
Additional Company Benefits: Exceptional Career Development Opportunities, Company Car/Car Allowance (Depending on job grade), Pension matched up to 8%, 25 days annual leave – plus holiday (opportunity to buy/sell leave will be implemented from January 2026), Private medical insurance, Free 24/7 EAP
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